If a vote will occur at a meeting, the park operator must give written notice of the meeting to each tenant at least 14 days before the meeting. The tenant may then cast a vote in person or by a proxy appointed by the tenant.

Voting at the meeting occurs by a show of hands of those present and entitled to vote including duly appointed proxies.

If a vote will occur via written ballot, the park operator must provide each long‑stay site with:

• one ballot paper;
• information about the purpose of the ballot;
• the closing date for the ballot, which must be at least seven days after the day the ballot paper was distributed; and
• details on how to return the completed ballot paper.

If the tenants vote to not establish a PLC, the park operator must hold a follow-up vote at least once every five years to see if the tenants have changed their minds. A vote must also occur when tenants from at least 30 per cent of the long‑stay sites request one in order to establish a PLC. The park operator cannot hold a vote to establish a PLC more often than once in every 12 months.

Who is eligible to vote

Only existing long-stay tenants are eligible to vote.

One tenant per long-stay site is entitled to cast a vote. So whether a site is occupied by a single person, a couple, or a family, only one vote can be counted.

Proxy voting

Where the vote to establish a PLC is to be conducted at a meeting and the long-stay tenant/s is unable to attend they can appoint a proxy.

A proxy is a person authorised to act for another. If no tenant/s from a long-stay site is able to attend the meeting the tenants of that site may appoint a proxy in writing to vote on their behalf at the meeting. The proxy can be another tenant, a friend or a family member. A park operator, park operator’s representative or an associate of a park operator cannot act as a proxy for the long-stay tenant/s.

The proxy should be in writing and be provided to the park operator before the meeting and can be withdrawn by the tenant at any time prior to the commencement of the meeting. The proxy may cast a vote on behalf of the tenant by indicating their vote to the park operator.